Help Centre

Add custom staff fields

Track extra details such as uniform size or a site ID on staff profiles and in the staff table.

1. Click Settings and find Custom staff fields.
2. Under New field, type the field name (for example Uniform size).
3. Choose the type: Text, Number or Date.
4. Under Visible to, choose All staff, or limit it to a Role, Department or Specific staff, and tick the ones it applies to.
5. Click Add field.

The field now appears in the Custom fields section of the profile's Overview tab (for the people it applies to) and as a column in the Staff page's full table and exports.

To change a field, click the pencil icon. To remove it, click the bin icon — saved values are no longer shown.

Note: Custom field values are visible to anyone who can see the Staff page. Don't use custom fields for sensitive information such as bank details.

Related articles

• The staff profile, tab by tab
• Roles, menu access and field permissions

Last reviewed 2026-10-13.