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Verify a compliance item — expiry, date sighted and verified by

Record that you've checked a document, when you saw the original, and when it expires.

Auditors usually want to know three things for each check: that it's complete, when it expires, and who sighted the original and when. Workforce Ignite records all three.

1. Open the person's profile and click the Compliance tab (or click their row on the Compliance page).
2. Find the item and click the small pencil icon on its right.
3. If the item has an expiry, pick the expiry date first.
4. Pick the Date sighted — the day the original document was seen.
5. Tick Complete.
6. Click Done.

The item now shows its status, expiry and a line such as "Sighted 12/10/2026 · verified by Sam Lee on 13/10/2026". Your name and the date are recorded automatically.

Important: An item that has an expiry can't be marked complete without an expiry date — you'll be asked to set one first.

Items waiting for review

If an item shows Approve (pending review), someone has submitted it. Check the matching document on the Documents tab, then click Approve (pending review).

Statuses

• Valid — complete and more than 30 days from expiry.
• Expiring soon — complete, expires within 30 days.
• Expired — past the expiry date.
• Not submitted — not marked complete yet.

Related articles

• Use the Compliance page
• Upload and review documents on a profile
• Download the compliance register for audits

Last reviewed 2026-10-13.