Help Centre

Publish an announcement to staff

Send a notice, policy update or compliance alert to everyone, or to chosen roles, departments or people — including staff without a login.

Create the announcement

1. Click Communication in the left-hand menu.
2. Under Create announcement, enter a Notice title.
3. Choose the type: Announcement, Policy update, Compliance alert or System notice.
4. Choose who it's for: All staff, Specific role(s), Specific department(s) or Specific staff, and click the names to select them.
5. Choose the priority: Normal, Important or Urgent.
6. Write the message. This is what's shown on screen and emailed in full.
7. Click Publish.

Reach everyone

After publishing, a Reach staff panel opens:

• People who have a login see the announcement in their notification bell automatically.
• People without a login need to be reached directly. Click Email full notice to email them the whole message, or Text a link to text them a link to it.
• Get shareable link gives you a link anyone can open without signing in — useful for a group chat or noticeboard QR code.

You can reopen this panel later by clicking the announcement in the list.

Warning: Anyone with the shareable link can read the announcement. Don't put private or sensitive information in announcements.

Related articles

• Read an announcement from your organisation
• Email templates and mail merge
• Email signatures and where replies go

Last reviewed 2026-10-13.