Help Centre

Build and publish your careers form

Design the application form applicants fill in, choose its look, publish it and share the link.

Your careers form is a real web page on your organisation's own address. Every application lands in Talent Pool → Pending review, with any uploaded files (such as a resume) already on the candidate's profile.

Design the form

1. Click Form Template in the left-hand menu.
2. Under Fields, review the questions. To add one, type a label in New field label, choose a type, then click Add field.
   • Types: Text, Email, Phone, Paragraph, Dropdown, Radio, Checkboxes, Single checkbox, File upload, Date and Postcode (Australia).
   • For Dropdown, Radio and Checkboxes, type the options separated by commas.
3. Drag the grip on the left of a field to reorder it. Use the bin icon to remove one.
4. Mark a field required if applicants must answer it.
5. Under Theme, pick a primary colour, background colour and font. Under Wording, set a headline and tagline (leave blank to use your organisation's name and the default tagline).
6. Your changes save automatically. The Live preview on the right shows exactly what applicants will see.

Tip: Keep a Dropdown field for the role being applied for, plus Name, Email and Phone. Bulk imports in Recruitment need name, email and phone for every row.

The postcode field

New forms include a required Postcode field. It's what places each applicant on your Talent Map.

• It's your choice: untick Req'd to make it optional, or remove it with the bin icon. Applicants without a postcode are still saved — they just aren't pinned on the map.
• Applicants can only type numbers. Spaces are removed, letters and symbols are refused with a message, and the postcode must be a real 4-digit Australian postcode (for example 3064). The same check runs again when the application is submitted.
• The Submit application button in the Live preview only checks your answers. It doesn't create an applicant — use the published link for a real test.

Publish it

1. At the top right, click Publish. The button changes to Published.
2. Under Publish link, click the copy icon to copy your form's address. It ends with ?apply=1.
3. Open the link in a private browser window to check it, and submit a test application with your own details.

While the form isn't published, applicants see "This application link isn't currently active".

Note: The spam check shown in the preview is a stand-in. The real published form uses Cloudflare's automatic security check instead.

What applicants experience

They fill in the form, pass the security check and click Submit application. They see "Thanks — application received". Their files upload with the application, within your document size and file-type limits (Settings → Document retention & upload limits).

Next: put the form on your website and review applicants.

Related articles

• Put your careers form on your website
• Manage applicants in the Talent Pool
• Open a role and get it featured on Workforce Ignite Jobs
• Apply for a job through a careers form

Last reviewed 2026-10-13.